How To Send A Fax From Gmail

There are different ways to send a fax From Gmail online and you can simply send fax on-line using your pc, laptop, smartphone, or tablet. Send a fax from Gmail, send a fax from Google Drive, send a fax from mac, send a fax from Microsoft Word, and send a fax from your own enterprise software are all possible using on-line fax services.

With the help of one of several third-party services out there, you can actually send a fax right from your Gmail account - avoiding the necessity for a physical document and a fax machine.

What is a Google Fax Number

It is an online fax number that is able to integrate and redirect fax to a Gmail address. It additionally lets us send fax via email, converting digital files to fax transmissions.

Google does not provide a fax service or a dedicated fax line, therefore we will want some of things to induce started:

  • A Gmail accounts.
  • An online fax services.

If you have already got a Gmail account, you simply need to create one with an online fax service. These third-party services are important to adding fax functions in Gmail, additionally to different more advanced options. The most important issue is that they provide you a free virtual fax number with every account.

How To Send A Fax From Gmail

Currently you can make a choice from a local number and a fee Google fax number. There are no good or bad decisions once it involves choosing a number, you have to choose one that best suits your business style.

If you have already got an active range, however you are using a land-line, you can request help from your favourite fax service to move it to a digital FOIP line, capable of converting digital documents to fax and vice versa.

How To Get A Google Fax Number

The only way to have a virtual fax number is through an online fax service. They have already got numbers accessible in different cities around the USA, and some even have numbers in different countries around the World.

When you register with an online fax service, you will have a listing of numbers to choose from, and you do not have to wait over minutes for them to be active.

On average, the best services value around $10 a month, though you can actually notice more cost-effective options. These services do not work with any type of contract on the far side your subscription. As long as you still pay, the account remains active at all times.

Which Type of Fax Number Should You Choose

Having the right type of fax number is very important in some industries, so do not skip this info.

Virtual Fax Number

How To Send A Fax From Gmail

Step 1 :- Pick one of many Online Fax Services, find the one that fits your needs.

Step 2 :- Sign up, fill up the form and choose either local or toll-free fax number (that could change depending on your location).

Step 3 :- Link the number you just acquired to your Gmail account.

Step 4 :- Log into your account and add as many addresses as you want, for where are you going to be receiving your faxes.

Toll-Free Fax Number

Toll-free fax numbers are frequently used by businesses that send and receive faxes internationally. The process of getting a toll-free fax number might be a little bit more complicated than acquiring a local fax number. But there is no need to panic.

There are two main options :-

  • Contact your local provider and pay for a toll-free fax number.
  • Forwarding toll-free number, to redirect your faxes to your new local fax number.

The first option is the most popular one. Get in touch with your local phone provider, and ask for a toll-free fax number.

Your phone number will be complemented with your new toll-free number. Something that a lot of people do, is getting a toll-free fax number online. There are many services that could provide you with a solution for that matter.

Take a look at this "Best Online Fax Services" review for deeper information.

Local Fax Number

These are the "traditional" numbers you get after you request a new line. If you have a local business, having one these numbers can earn an additional degree of trust among potential customers. Most providers provide coverage across the U.S. and Canada. For international numbers users should check for local services or prefer an international fax service like eFax or MyFax, that have numbers in tens of countries round the World.

Vanity Fax Number

By using a vanity fax range, users can management however our number appearance and what message it forms. These are instantly recognizable numbers; you may have seen some on TV that seemed like this: 1-800-XXXX-XX-XXX.

Vanity numbers are employed by businesses that need to invest in branding, and it is additionally used a lot for marketing purposes. But since these numbers are not widely chosen for faxing, you wish to request one from your service’s representative, and that they can price you an additional fee.

What is Fax To Email

The term virtual fax or fax to email applies to a service that consists of sending and receiving your own faxes using totally different means that, like email, a website, or from some Microsoft office tools like Outlook.

The main difference with traditional faxing lies within the manner you send and receive faces.

Now you are doing not would like a physical connection line or a physical fax machine to send or receive your faxes.

The result is so you can send faxes from anywhere, just by having a web connection and a tool capable of opening documents like pdf, word, etc.

How Do I Receive a Fax To My Email

The process is pretty much the same as sending a fax from email.

Once someone sends you a fax to your email account, your internet fax provider receives it, digitalizing it by transforming the content of the fax into a PDF and forwards it to your email account, a bit like the other email you ever received.

How to Send A Fax From Gmail

Once you have signed up for an internet service that supports faxing by email, consecutive step is to compose and send your fax.

It should be noted that the majority services do enable a certain range of faxes to be sent without charge, however you will ought to purchase credits, tokens or a subscription so as to fax from Gmail. These needs generally vary from provider to provider.

Also, the Gmail address that you simply set up on faxing from should be the same email address on file together with your fax provider. If not, your transmission try can probably be rejected.

Compose a New Email :- Log into your Gmail account, and being drafting a new email by clicking the "COMPOSE" button. You must have a pop that looks similar to this:

  • If you are not logged in, you will need to enter your email address and password before proceeding.
  • You can not send a fax from the Gmail mobile app.

How To Send A Fax From Gmail

Enter The Fax Number And Service Extension : -In the "To" field wherever you would usually enter the email address of your recipient, you may enter the fax number of the recipient. However, Gmail does not acknowledge fax numbers and the way to send faxes, therefore this can be wherever your on-line Faxing service comes in. Every provider can supply you with a website name for this step, and it will differ for each provider.

How To Send A Fax From Gmail

However, every domain can usually be a similar, kind of like "" however concentrate to any welcome emails or the way to listed on the provider’s web site.

Upload Your Fax Document :- To send a fax, the content should be contained in a document - .doc, .txt., .xls, .jpg, .pdf or the other popular format for text documents, images, or even spreadsheets. Simply click on the paperclip "attachment" icon and navigate to your document. You can also click the Google Drive button to connect something presently stored in your Google Drive account.

How To Send A Fax From Gmail

Add a cover letter :- Entering any text within the body of the email, wherever you would normally draft your email, will be sent as a canopy letter along with the connected document. Enter any relevant cover data here.

How To Send A Fax From Gmail

Proofread and Send :- Once you are happy with each your letter and attachment(s), hit the Send button . Your fax should be transmitted instantly, though the speed is somewhat dependent on the third-party provider. Confirmation of this fax transmission is often offered within your fax services user interface.

How To Send A Fax From Gmail

Alternative Way Tto Send A Fax Online From Gmail

Email to fax is one of the most convenient and fastest ways to send fax online. If you wish to send fax from Gmail for free, follow these steps:

Step 1 :- Click here to sign up to FAX.PLUS with Google Account.

How To Send A Fax From Gmail

Step 2 :- Open your Gmail account and click on the Compose button to start a new email.

How To Send A Fax From Gmail

Step 3 :- Enter the recipient’s fax number followed by in the To field (

How To Send A Fax From Gmail

Step 4 :- Attach the document you wish to fax from Gmail.

How To Send A Fax From Gmail

Step 5 :- Send your email and the fax transmission will be started right away.

How To Send A Fax From Gmail

You can use the Body of your email to write an optional cover sheet and you can use the subject of email as a Note.

Is It Secure To Send Fax From Email

Faxing with a machine on the other hand is relatively secure. The document travels on to its recipient using an analogy connexion, and there is no probability that this info gets intercepted. On top of that, you get a confirmation once your fax is absolutely written on the opposite end.

But what if you use Gmail? If we tend to send a fax on-line, does this implies that our documents are vulnerable? Well, using web fax is even safer than using a fax machine. Lets take a glance at however services make certain your info is secure once sending a fax.

Security Features of Online Fax Services

Password protection :-

On your services settings area, you can add password protection for faxes arriving to your email. Enter and make sure your password, and next time a fax arrives your email, it will contain PDF protection, that means only you can browse its contents.

The password is often changed or turned off at any time while not accessing Gmail. Learn a lot of regarding converting PDF to fax.

Encryption :-

Before your fax travels from the fax servers to the receiver, they will be protected with point-to-point encryption. This sort of encryption adds a cover to your information, effectively hiding it.

Automatic fax removal :-

You can set your faxes to be deleted from your account when they need been opened or when you send them. This selection can stay active for scheduled amount of your time.

Unique file types :-

There are some providers that have developed their own applications to open encrypted faxes. They essentially deliver your fax in an exceedingly unique file format, that you simply will not be able to browse unless you utilize the app or program. It is a very ingenious way of handling extra fax security, though it depends on the package you are using.

Access control :-

Corporate on-line fax accounts allow you to access all faxes your send from a virtual drive. This cloud storage is protected using 256-bit AES encryption.

Gmail Fax Number Advantages

This are some of many more advantages that having a Gmail Fax Number provide.

  • Save money, does not rely on a physical line or installations.
  • Free to use, with one of many fax services for a limited period of time.
  • Fax from smartphones and any mobile device (iOS, Windows, Android).
  • Works with Google Drive, Dropbox, and iCloud.
  • Can hold signatures, making documents legally binding.
  • Allows you to send and receive fax from Gmail.
  • Faster communications.
  • Makes communications much more secure.
  • Keep track of your documents with easy storage access.

Gmail Fax Additional Features

When you fax via Gmail, you create use of all of the options to create on-line faxing easier and quicker.

That is the most reason Gmail Fax sets except for different fax delivery ways, creating digital the quickest and cheaper faxing technique.

Mobile Faxing :-

Permits you to send or receive fax on the go. It is compatible with iOS devices (iPad, iPhone), Windows Phones/Tablets and in fact, android devices.

Detailed Reports :-

Access your log fax from your Gmail account or Google Fax service provider dashboard and browse through any fax you ever sent or received in no time.

Multiple Recipients :-

Create huge fax broadcasts rather than doing them one by one, you are ready to send a similar fax to multiple recipients at a similar time.

Mobile Faxing :-

Permits you to send or receive fax on the go. It is compatible with iOS devices (iPad, iPhone), Windows Phones/Tablets and in fact, android devices.

Fax Scheduling :-

Found out a time and a date therefore you can automatically have your fax delivered. Once is received, you may receive a confirmation message, and if that’s not the case, you may receive an error message, with the detailed data (Very rare occasions).

Cloud Storage :-

This can be one in all the game-changing Google Fax services options, enabling you to send a fax using cloud-based services like Dropbox and Google Drive.

Electronic Signatures :-

You will add your digital signature to any document you would like on any platform (PC/iOS/Mobile devices) to send, creating it legally binding, this can be particularly sensible for large companies.

What Types of Files Can I Send As Fax

You can attach and convert dozens of file types, as well as common ones like PDF, XLS, DOC, JPG.

File compatibility is an important side to require into account once picking a provider, after all, that is a big a part of what makes on-line faxing such a robust tool.

The files attached to your email message are converted into a fax image, a tiff file truly, then forwarded to the receiving fax machine.

Common Compatible Formats

These are the file types that are supported within the vast majority of on-line fax plans out there.

Each service has its own list of many compatible file types that are solely used in certain industries or markets.

  • PDF :- Adobe Portable Document Format.
  • TXT :- Plain Text File.
  • DOC, DOCX :- Microsoft Word.
  • JPG :- Joint Photography Experts Group.
  • BMP :- Windows Bitmap File.
  • GIF :- CompuServe Graphics Interchange Format.
  • HTML :- Hypertext Mark-up Language.

Keep this in mind to ensure your file is converted to fax:

  • Your attachment has a page size limit. In general, you can not convert documents that have more than 200 pages.
  • The file must be named correctly to avoid conflicts during the conversion process. Avoid including ampersands and other special characters.
  • Check the file size limit. Some services let you attach documents that combined weight less than 10- 20 MB while others let you work with large files like high resolution images.

Files that work with macros will not be converted.

One Online Faxing Plan For Multiple Users

Having Gmail Fax service comes with many hidden benefits, sharing a fax account being one among them. Digital Fax Services, can provide you with somewhere between 2 to 10 emails on one account once setting up the service, you may notice that they will provide you with the option to designate multiple emails.

And for every email address that you additional, you may get a copy of fax delivered to them.

Send Multiple Documents at Once

If your business has a huge faxing volume, and you wish to send many documents at identical time, you may be glad to know that most Gmail Fax services allow you to attach over one or two files to one fax.

You can do therefore, by attaching multiple files once making the e-mail, you would like to be sent.

Best Google Fax Services

Currently you can notice many online fax services at your disposition, that in fact, includes the great and also the dangerous. An honest service must be ready to simply integrate fax from Gmail and at the same time give the options you need to hurry up your faxing tasks. Stay away from services that promise low costs but then need to charge you hefty set-up and overage fees.

Here are the services we can suggest to get started. These are services allow you to create a free account with all benefits in a few seconds.


This is one of the older players on the Digital Fax service field.

They only offer one single plan, which is a great opportunity for both, small and medium businesses.

eFax offers a full month test drive, no limits storage and local numbers in many countries around the world.

How To Send A Fax From Gmail

Best Features

  • The Capability of being able to receive faxes into multiple accounts at the same time.
  • Share large files (most services limit is 10Mb).
  • 24/7 customer support if you have any problem.


Being one of the oldest players in this game, RingCetral has been ready to keep his crown because the best on-line fax service for years. They managed to try to thus by providing a wonderful user expertise. To not mention that their quality - price ratio is that the best one out there.

How To Send A Fax From Gmail

As for their main features, there are a couple that are worth highlighting.

  • Desktop Applications, for Windows, Linux and Mac OS users.
  • Mobile Apps for Android, iOS and even for Windows Phones.
  • 24/7 Customer support.
  • Toll-Free and Dedicated Fax lines.
  • Massive storage space.


This one, specially, is fairly new within the market. Regardless, they know how to do stuff. No other on-line Fax Service has the capability of sending or receiving faxes in additional than 170 formats, you can literally fax something. From pictures to nothing files, the chances are endless.

They have a fixed International Faxing rate for more than 40 countries and their service is super reliable.

How To Send A Fax From Gmail

Things that you will get if you choose MyFax

  • Mobile device app.
  • Free customer support.

Fax by web (meaning you can use a browser-based platform to send your faxes from there).


This virtual fax service, allows you to send and receive 300 documents on fax each month for about $10 a month.

Every fax you receive will be sent straight to your emailing account in no time, so you can take care of business. You will also be able to see them on your account.

How To Send A Fax From Gmail

In addition, RapidFax does not charge you for setting up your account, and if you surpass the 300 documents limit, it will only cost you $0.08 for each page.

RapidFax does not charge you a cent for setting up your account, and if you want to send additional pages, it will cost you $0.08 per page.

Final Words - A Short Summary

Fax machines are not solely slow and outdated, they also consume a lot of energy. Most offices need to keep it turned on even when they are closed to avoid missing necessary documents. However here are alternative reasons you should make the jump to internet fax :-

  • It is a MAJOR time and money-saver.
  • Let’s you receive and send a fax from Gmail.
  • Let’s you send and receive faxes on your cell phone with mobile apps.
  • It’s easily integrated with cloud storage services, including Google Drive.
  • There are no need physical line installations.
  • They give you a virtual fax number for FREE.

Getting a Google fax number could be a successful way to speed up the delivery of fax documents and reduce the number of paper consumption on your office. It should not take more than one or two of minutes to make a free account and begin receiving fax with Gmail.

Even if you are away from your laptop, you may still be able to receive fax through your number because you are basically faxing without a phone line. Either with the use of Gmail for mobile or by downloading a smartphone fax app. At the same time this line can change you to send Gmail fax at the speed of light.

Virtual lines are rather more reasonable than physical lines and unlike them, they are able to be used directly with none further equipment.

Thank you for reading this article. Do let me know for any queries in comment section below.

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About Author

Akash is a co-founder and an aspiring entrepreneur who keeps a close eye on open source, tech giants, and security. Get in touch with him by sending an email (

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